The Administrator will join the Assistant Priest, PCC, Director of Music, Heritage Steering Group and other supporters in actively discerning the next steps for growing the Christian mission and ministry of St Mary at Hill.

Worship on Sundays is offered by the Lutheran Church in Britain. A Church of England service is held currently at lunchtime every Monday, together with a Fish Harvest Festival Service in October and a Carol Service in December.

Set in the Billingsgate Ward, near Monument Station, the historic church building’s flexible, pew-free space, is in great demand for a wide range of events. There is also a regular flow of occasional visitors, school groups and tourists.

The Administrator is the immediate day to day face of St Mary at Hill, working collaboratively with the Church team and the City community.

Please send a covering letter and your CV by Friday 17th November 2023 to

The Rt Revd David Urquhart and/or or St Mary at Hill Church, Lovat Lane, London EC3R 8EB

Interviews will take place on Friday 24th November 2023  in St Mary at Hill Church.

Job Description

Parish Administrator St Mary at Hill Church, Lovat Lane, London EC3R 8EB

Salary: £23,000 – £25,000 per annum depending on experience and hours

Hours: 20-25 hours per week. Core church and office opening hours are 10.00 am to 3.00 pm Monday to Thursday with occasional evening duties (time off in lieu will be given)

Responsible to: The Assistant Priest (and in his absence the Churchwardens)

Role summary

To manage the operational activities of St Mary at Hill and to develop opportunities for growth, including:


  • To oversee the administration of the Parish Office, working collaboratively with others, including the Associate Priest, Book Keeper (to be appointed), Director of Music, PCC Secretary, Safeguarding Officer, Heritage Coordinator and Cluster* colleagues (* All Hallows by the Tower and St Margaret’s Patten churches)
  • To manage and promote the letting of the Church
  • To assist the Associate Priest with varied tasks, e.g. diary management , handling correspondence, making Deanery and Diocesan reports
  • To undertake secretarial duties including filing, requisitions, database management
  • To prepare for church services and produce sheets and other materials for services and events


  • To work with the Bookkeeper (to be appointed), Treasurer, Auditor, Assistant Priest and Churchwardens on financial matters, including banking, generating invoices and making payments.
  • To manage expense claims for clergy, staff and volunteers.
  • To assist with the preparation of the Annual Report.

 Facilities management

  • To oversee and organise enquiries for using the church building, new lettings and the smooth operation of regular bookings.
  • To manage maintenance, repairs and opportunities for facilities and heritage development.
  • To ensure the security of the site, including monitoring CCTV and opening and closing the church.
  • To ensure the church is meeting its legislative and statutory obligations for safeguarding, health and safety, risk assessment and data protection.

Fundraising, grants and marketing

  • To support the mission of St Mary at Hill Church by maximising opportunities for income generation, including marketing of the Church.
  • To assist with grant applications for the funding of our outreach activities and the repair and development of the site.


  • To lead on the production of promotional materials, including social media, website and print.
  • To welcome visitors to the church and signpost to other organisations as necessary.

To carry out other duties as required by the Assistant Priest and Churchwardens.